Position Title Senior Procurement Officer

Position Number 21188

Division Growth and Finance

Branch Finance and Property Services

Grade 14

Special Requirements Drivers Licence

Physical and Environmental Demands

Authorities As applicable and as delegated by the General Manager

Key Direction/s Strong Local Leadership

Reporting Structure

Director Finance & Growth

Chief Financial Officer

Deputy Chief Financial Officer

Purchasing & Procurement Coordinator

Senior Procurement

Officer

Contract Mgmt System

Administator

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Position Purpose

To work collaboratively within the Purchasing and Procurement team to formally monitor, review and evaluate the purchasing and procurement activities of Council to ensure compliance with the relevant policies and procedures and the relevant terms of agreement.

Key Result Areas

• Purchasing and Procurement

• Contract Management

• Customer Focus

• Corporate Core Values

Key Duties & Responsibilities

Purchasing and Procurement

• Work with the Purchasing and Procurement Coordinator in running Council’s procurement systems and procedures to ensure best practice

• Answering enquiries associated with tenders and contracts

• Provide advice, guidance and recommendations to all levels of staff on purchases of goods and services

• Ensure compliance to Council’s Purchasing and Tendering Guidelines in a devolved work environment

• Review purchase requisitions and ensure compliance with legislative requirements and Councils delegations and policy and procedures

• Use the Council’s authorised recordkeeping system (EDM) to create and receive quotations and emails in accordance with Council’s Record Management Plan

• Upload tenders and quotations in accordance with Council’s Procurement guidelines

• Assist in facilitation the end to end tender and quotation process

• Assist in reviewing key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance

• Assist the Purchasing and Procurement Coordinator with the continuous improvement and review of Council’s Procurement policies and procedures.

• Contribute in preparing, and to the delivery of, purchasing and procurement training for staff, including in using Council’s purchasing system

• Other relevant duties which may be required by the supervisor or Chief Financial Officer from time to time

Contract Management

• Contribute to the continuous improvement of Council’s contract governance framework and the development of best practice contract management

• Work with the Purchasing and Procurement Coordinator to develop, implement and perform contract management plan reviews in line with the program identifying opportunities for improvement and any corrective actions

• Develop and maintain constructive working relationships with a range of stakeholders involved in contracting matters in Council

Corporate Core Values

• Continuously display Councils Corporate Core Values of Leadership, Innovation, Partnership, Commitment, Safety and Customer Focus

Customer Service

• Demonstrate a strong customer focus which is accurate, responsive, timely and courteous

Page 3 of 4 ` • Act in accordance with Council’s Fraud and Corruption Prevention Policy and Plan at all times as Council will not

tolerate fraudulent or corrupt practices by its own staff, contractors or others working for Council.

WHS Responsibility

• Implement, monitor and, or comply with Councils WHS Management System, including but not limited to WHS

Policies, Standard Operating Procedures, Risk Assessments/Work instructions and associated systems tools

in their relevant work area

Risk Management Responsibilities

• To act at all times in a manner which does not place at risk the health and safety of anyone in the workplace.

• Responsible and accountable for taking practical steps to minimise Council’s exposure to risks in so far as is reasonably practicable

• Must be aware of operational and business risks. Particularly:

o understand and adhere to the principles of Risk Management within their job role;

o assist Managers and Team Leaders in identifying risks and risk treatments in their job role;

o provide input into various risk management activities;

o report all emerging risks, issues and incidents to their manager or appropriate officer; and

o follow Council policies and procedures.

Essential and Desirable Criteria

Essential

• Relevant tertiary qualifications and/or extensive job-related experience in purchasing, tendering, contract management and procurement practices

• High level of IT literacy, together with substantial computerised purchasing or accounting system experience

• Well-developed oral and written communication skills and the ability to effectively negotiate

• Demonstrated problem solving and analytical skills

• Sound understanding of WH&S requirements and regulations as it relates to purchasing and procurement

• Demonstrated ability to apply EEO, WHS and ethical practice principals and to act with probity at all times

Desirable

• Demonstrated understanding of the procurement processes within the Public Sector environment

• Experience in the application of the Local Government Act 1993 and Local Government Regulations in relation to Tendering

• Experience with Authority Software

Prepared By Chief Financial Officer

Date Prepared December 2023

I have read and understand the contents of the position description for my role and agree to work in accordance with the requirements of the position.

I understand that this position description may change with organisational requirements and the tasks and responsibilities outlined in the position description may vary from time to time.

Employee Name:

Employee Signature:

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Date: